CENTRAL RECORDS SECTION

Office Hours:         8:00 a.m. through 6:30 p.m.

                              Monday through Thursday

                            8:00 a.m. through 4:30 p.m.

                              Friday

                              (Closed all legal holidays) 

Phone:....................(217) 228-4483

Central Records is part of the administrative section of the Quincy Police Department. 

Records Personnel maintain and are responsible for all police reports.  All cross-indexed files relating to these reports are typed, filed, and maintained by records personnel.

Records Personnel are responsible for report reviews.  This includes reviewing and logging all reports and sending delinquent and correction notices and they are also  responsible for the distribution of reports to the proper locations/agencies.

          Central Records provides informational services to the public, police personnel, and criminal justice agencies with certified legislation.  Central Records also receives, logs, and processes mail requests for police reports relating to proof of loss and motor vehicle accidents. 

          Records Personnel are also responsible for:

          *The dissemination of criminal history information to other

             police/court/corrections agencies.

          * Placing all criminal arrest records and all police and accident reports

             on microfilm and cross-indexing the same for easy retrieval. 

          * Providing a resource pool of typists for the typing of officers’ dictated

             material. 

          * Gathering statistics in accordance with state guidelines.  These statistics

              are submitted in the proper format to the state, the news media, and

              for in-house recording purposes. 

          * Entering all data into the Illinois Department of Transportation’s Racial  

             Profiling database and compiling this information into reports (including tables

             and charts) for the Chief of Police. 

          * Providing court notification for witnesses, officers, and other pertinent

             parties. 

          * Greeting the public, answering non-emergency telephone lines, taking

             messages, return of lost property, and other reception duties.

          * Teleserve report taking is another function of Central Records Personnel. 

             Designated personnel are available to take minor theft, criminal damage,

             and lost property reports, both on the phone and in person, thus freeing

             officers for other patrol duties. 

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